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White paper: Understanding Workday Security

Workday Security Overview

Providing Workday access to a group of employees is a relatively simple task. However granting access to an entire organization may be less than ideal, as specific individuals or sub-sets of groups may need to be excluded. Learn more about the tools available to help secure your data at a more granular level.

Architecting a smart security solution begins by asking basic questions: who, what, when, where and why?

Who: Security group

Who needs to have access? This is typically defined in Workday as a security group. The most common type is a role-based security group, wherein access is granted directly to a user, who becomes part of the group. It is commonly constrained to an organization (company, location, etc.). Security groups can also be unconstrained—thus, granting access across the entire system.

Security group: HR partner:

  • Security group type
    • Role-based security group (constrained)
  • Role use
    • Supervisory organization, company, location
  • Access rights to organizations
    • Applies to current organization and unassigned subordinates

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