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Bringing the power of Workday Extend to your organization

Building applications with your unique needs in mind using Workday Extend

At Alight, we strive to make Workday work for you and your company. That’s why we are using Workday Extend (formerly known as Workday Cloud Platform) to design, build, deploy and share applications that run on and integrate with your Workday system. In this guide, we discuss how our Workday team is using Workday Extend to enhance the user experience, the basics of Workday Extend functionality and what you need to do to bring the power of Workday Extend to your organization.

Alight Workday Extend apps—Built with you in mind

At Alight, we’re using Workday Extend to build apps your organization can use to meet your specific needs. Here are some examples of the apps we are building.

  • Hiring Contingent Workers  
  • Time off: Buy, compensate, sell and donate time off
  • CV/resume generation
  • Charitable Giving - Onboarding
  • Year at a Glance
  • Vehicle Registration
  • Report Requests
  • CV/Resume Generator 
  • Degree Approval
  • Tuition Reimbursement
  • Flexible Work Arrangement
  • Promotion Nomination
  • Sales Opportunity Tracker
  • Transit Route Search 
  • Supplier Managed Requisitions
  • Project Based Feedback
  • Talent Insights
  • Peer/Mentor Matching

 

What is Workday Extend?

Workday Extend enables developers and business analysts to design, build, deploy and share applications that run on and integrate with Workday. It provides Workday customers enhanced customization of their system to create an engaging experience for end users. Workday Extend is not designed to customize existing Workday pages or tasks and the custom apps created will be standalone. Primarily, Workday Extend is meant for new functionality and kept separate for upgradability.

How can Workday Extend be used?

Having the ability to customize your system to create applications that support your business processes whilst still leveraging the power of Workday provides you with endless possibilities. Below are some use cases for how Workday Extend can be used:

  • Streamline and automate new workflows within Workday
  • Create new experiences within Workday
  • Bring Workday into natural workspaces
  • Create industry-specific extensions and applications

 

How can my organization build apps with Workday Extend?

Workday Extend offers different tools for different user skill levels and application configuration complexity, allowing your organization to leverage the right functionality to meet your needs. The table below shows the different audiences these tools are targeted for.

Building Block

Workday Administrator

Professional Developer

Enablement

Community & Developer Site

Developer Site

Data Storage

Custom object

Custom objects, application business objects

Presentation

Presentation Services

Presentation Services & Canvas

Workflow

Custom business process

Custom business process & Studio

Logic

Conditional rules

Function service

Lifecycle / Deployment

Push to deploy

Apphub / Workday pipeline

 

Workday Extend functionality for application creation

Below are all the different use cases for Workday Extend, as well as who in your organization is best suited to use the different functionalities and how it impacts your workers’ Workday experience.

Building Block

Functionality

Target User

End User Experience

Presentation Services

Build your own custom pages leveraging the same adaptable UI components which make Workday's Canvas Design System great. Learn more

Developer

Organizational task-specific pages that cater to your unique business needs without straying from the uniformity of Workday's UI design.

Business Logic

Create validations on forms, Workday API's for retrieving native Workday Data, custom business processes and external endpoints that allow you to integrate data from outside of Workday.

Administrator / Developer (depending on complexity)

Mitigate human error and pull in data specific to application tasks in Workday in a way that flows with your organization's processes.

Custom Business Process

You can use create custom business processes for workflows specific to the needs of your organization and for which Workday doesn't provide delivered business processes.

Administrator

Utilize custom business processes to consolidate tasks previously handled outside of Workday all into one system, enhancing ease of use.

Outbound Webhooks

A webhook is a user-defined HTTP callback and enable you to notify external systems when certain events happen in Workday.

Developer

Increases organizational visibility and accountability around business process and notification events.

Data Storage

Business Objects will enable fully standalone objects where you can define related business objects.

Administrator / Developer

Store data related to your custom applications in Workday Custom Objects for greater reporting abilities.

Custom Objects

Customized Workday business objects that house captured data outside of the Workday delivered business objects.

Administrator

Customize the UI and add custom validations versus the generic UI and validations given today for custom objects to better fit your organizational flow and data capturing.

Business Objects (coming soon)

Created independently of Workday-delivered business objects and securable with new domains defined at the time of creation.

Developer

Enhance your organization's ability to report on and drill into the details of meaningful data.

Connect Services

Customizable messaging templates that enable leaders to quickly get the word out about important initiatives and influence colleagues towards action.

Administrator

House your organization's primary communication system in Workday for more efficient and targeted reach.

 

Is Workday Extend available to all Workday customers?

As of May 2020, Workday customers can purchase Workday Extend and all its features as an extra SKU in addition to delivered Workday modules. 

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